We do not ask for trust. We document it.
Every engagement leaves a file a buyer’s own compliance team can follow — records first, promises second. This page explains what that file contains and how it is built.
Trust is an output of procedure
In this trade, confidence built on personality does not survive scrutiny. Confidence built on records does. That is why every Ubuntu Gold engagement is run to produce one thing above all: a file that a buyer’s own compliance team can open, read and follow — from the first enquiry to the final handover.
We do not treat documentation as an administrative afterthought. It is the product. When the procedure is followed, the paper trail exists; when the paper trail exists, trust does not have to be asked for. It is simply there, on the record, for anyone entitled to examine it.
The records that travel with a transaction
Each transaction is accompanied by a defined set of records, completed and shared with the parties before commitment — and retained afterwards.
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Assay record
The results of independent testing — weight and purity as established at the bench, not as claimed by the seller.
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Chain-of-custody record
A continuous account of where the material has been, who has handled it, and when each transfer took place.
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Commercial contracts
The agreed terms of the transaction in writing — quantities, pricing basis, responsibilities and remedies — signed before anything moves.
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Export documentation
The papers required by the jurisdictions involved, checked against current requirements before the transaction proceeds.
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Correspondence log
A record of what was communicated, by whom and when — so the history of the engagement is never a matter of memory.
Tested before it is trusted
No commitment is made on a seller’s word. Weight and purity are established by independent testing before any party commits — and the buyer, or the buyer’s appointed representative, is invited to witness that testing in person.
The results are recorded and become part of the transaction file. If a buyer wants the material tested again — at another stage, or by another method — repeat testing is arranged on request. A result that cannot survive a second look is not a result we would ask anyone to rely on.
Where the gold comes from matters
Our commitments on origin are procedural, not decorative. They shape which transactions we take on — and which we decline.
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Vetted, licensed counterparties
We work with counterparties who are identified, screened and appropriately licensed before any introduction is made.
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No undocumented origin
Material that cannot name and evidence its origin does not enter our process — however attractive the terms.
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Aligned with international due-diligence expectations
We align our procedures with international expectations for responsible mineral supply chains, including the OECD due-diligence guidance — and we keep aligning as those expectations evolve.
Documented — and discreet
Thorough documentation and client confidentiality are not in tension; they are two halves of the same discipline. The records we keep exist for the parties entitled to them — buyers, their compliance teams and their advisers — not for public display. We do not discuss our clients, their transactions or their counterparties with anyone outside the engagement.
Detailed procedural documentation is available to serious counterparties on request.
Confidential by default · On the record where it counts
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